Present:

As identified on the Attendance List

OARA Residents

Alma Road

  • Dave Rounce

Avenue Road

  • John Hayward
  • Judith Payling

Gordon Avenue

  • Maggie O’Connor
  • Dorothy Haslehurst

Earls Road

  • Richard Long
  • Susan Silva

OARA Committee

  • Gordon Gillies (Chair)
  • Lynn Murphy (Secretary)
  • Andy Haslehurst (Treasurer)
  • T Jacobs (Membership Secretary)
  • Rosy Maguire (Committee Member)
  • Barbara Matcham (Committee Member)
  • Barbro Fitzjohn (Committee Member)
  • Chris Jackson (Committee Member)
  • Phine Dahle (Committee Member)
  • Sue Swallow (Committee Member)
  • Liz Haslam (Committee Member)

Other attendees

  • Cllr Derek Burke
  • Steve Fitzgerald (Lodge Road)

Apologies:

  • Cllr Stephen Barnes-Andrews
  • Steve Dorney
  • Mary Hockey
  • Mike Bell

1. Welcome

Gordon opened the meeting by welcoming all of the attendees. The apologies were given. He explained that there would be two meetings tonight – the AGM (Annual General Meeting) where the Committee would be elected and end of year reports given, and the OGM (Ordinary General Meeting) where we would reflect on our successes and decide what our priorities would be for the coming year

2. AGM – Chairman’s Report

Gordon reflected on the two years that OARA has been running. As an organisation, we have achieved a great deal, involving the wider community in fun events like the Big Lunch and Table Top Sales. The Greening Group has planted 25 signature cherry trees, gained tree sponsorship from seven local landlords, and taken over the responsibility for maintaining both planters in the OARA area. We have conducted several street cleans which have attracted other residents to help.

We have also achieved much that is perhaps less visible, like the work we have done in planning and the setting up of the Membership Card Scheme.

Now it’s time to reach out to the wider community like the students and other non-owner occupiers so that the Residents Association can reflect the community it serves.

3. AGM – Finance Report

Andy reported that OARA had raised £1,922 in 2012, £244 coming from the Membership Scheme and the remainder from the Greening Group’s efforts. The main points were:

  • We spent £1,000 on the signature trees
  • The City Council grant we were awarded was fully spent as per its terms in 2012
  • We have nearly £800 left for the coming year.

Andy explained that he had had the accounts audited by a qualified accountant and asked the RA to accept them formally. This was agreed.

4. AGM – Membership Cards

T informed the meeting that 74 cards to date have been sold although we were aiming to sell 100 by the end of 2012. She explained that Rosy and Barbro have also knocked on residents’ doors to sell cards and there has been a lot of interest in what we are doing.

Cards have been sold through the year which means that we have a steady income stream. The first renewals are due in May 13.

5. AGM – Election of Officers and Committee Members

Gordon explained that there are 12 positions available on the Committee in total: five officers and seven members.

5.1 Officers

He asked existing Committee officers to indicate whether they would be prepared to stand again for election. All agreed with the exception of Lynn Murphy who is standing down. Each position has to have a nomination and a seconder. The following officers were elected:

Chair: Gordon Gillies. Gordon has announced that he will be standing down permanently as Chair in 2014.
Vice-chair: No one volunteered for this role and there were no nominations.
Treasurer: Andy Haslehurst
Secretary: No one volunteered for this role. T offered to combine the Secretary’s duties with those of Minutes and Membership Secretary. Gordon responded that we should discuss this at the next Committee meeting
Minutes and Membership Secretary: T Jacobs

5.2 Committee Members

Gordon asked the existing Committee members whether they would like to stand again. All of them agreed. John Hayward volunteered to become a Committee member too. The following people were elected as Committee members:

  • Phine Dahle
  • Barbro Fitzgerald
  • Liz Haslam
  • John Hayward
  • Chris Jackson
  • Rosy Maguire
  • Barbara Matcham
  • Sue Swallow

6. AGM – Date of next meeting

This has been agreed as Tuesday 21st January 2014.
Action: all to note

7. OGM – Review Exercise

Gordon invited Phine and Lynn to lead the Review Exercise. Phine split the meeting into groups of three and asked them to consider the following points:

  • What does it feel like to be part of OARA and has it made a difference
  • What activities should we focus on for the coming year

Phine then invited each group to present their ideas and Lynn captured them.

7.1 OARA Achievements

The groups felt that much had been achieved:

  • A sense of community has been engendered
  • The street cleans have made a difference
  • The Greening Group had been very successful in raising money and getting the signature trees planted.
  • We have adopted both planters in our area
  • The street parties and other fun activities have been well supported and more people have joined in.
  • Some of the landlords have engaged with us
  • We have forged links with other Residents Associations (Highfield and Seven Streets)

7.2 Activities for the coming year

We agreed on the following priorities:

  • Greening group
    • We need to plant more trees and explore how we can make more amenity space for residents
  • Street cleaning
    • We need a regular schedule of street cleans
    • We need hi-visibility jackets with the OARA logo on the back:
      Action: Gordon to obtain prices
  • Bin monitoring
    • We need to educate all of our residents about bin etiquette – what to put in to the recycling, when to put them out, when to take them back in again
  • Planning
    • We need to focus on the landlords’ To Let signs and tackle them
    • We need a Planning Sub-group to focus on proposed developments
  • Membership
    • We need a more diverse membership which involves the students
    • Possible survey to find out what they’d like to be involved in and see if we can support them
  • Partnerships
    • Need to improve relationships with the police
    • Continue to engage with FoSMAG (Friends of Southampton’s Museums, Archives and Galleries), Highfield Residents and Seven Streets etc
  • Other ideas to be explored
    • Open space project
    • OARA Christmas card
    • Local history group
    • Food co-operative

8. OGM – Street Party/Big Lunch

Maggie announced that the Street Party / Big Lunch will be Sunday 2nd June 13.
Action: everyone to note

9. Conclusion

Gordon concluded the meeting by thanking everyone for their attendance and contributions.

9.1 Dates of next meetings

OARA General Meetings

  • Monday 15th April 2013
  • Tuesday 25th June 2013
  • Monday 14th October 2013
  • Tuesday 21st January 2014 AGM

OARA Committee Meetings

  • Tuesday 12th February 2013
  • Monday 13th May 2013
  • Monday 15th July 2013
  • Tuesday 5th November 2013
  • Monday 16th December 2013